St. Mary's Episcopal Church, 104 Louella Ave Wayne, PA 19087
Please contact Fr. Joseph Smith at FrJoseph@stmaryswaynepa.org if you are interested.
Financial Administrator | Job Description
The Financial Administrator ensures that church financial records are updated in a timely and accurate manner following the church’s financial policies and procedures. Financial records include donor records, accounts payable, accounts receivable, payroll, financial reports, budgets, and donor-restricted fund records. The Financial Administrator also assists with preparations for the church’s annual budget, annual stewardship campaign and annual financial audit. The Financial Administrator works with confidential information and must respect the privacy and confidences of church staff and church members. This is a part-time, non-exempt position without benefits.
Responsibilities and Duties
• The responsibilities of the Financial Administrator include, but are not limited to:
• Process payroll for church staff and contractor payments, including quarterly reporting as required by law and issuing year-end W-2 and 1099 forms
• Accounts payable, including timely and accurate preparation of checks and online payments
• Post contributions to donor records; issue quarterly giving statements
• Maintain Stewardship records and generate reports to the Finance Committee
• Support the Finance Committee to ensure timely stewardship campaign for requesting financial pledges from the congregation
• Maintain records of donor specific gifts, ensuring that disbursements are appropriate to donor expectations with accurate and timely reporting
• Count and deposit weekly offering and all other financial contributions and payments
• Maintain proper physical records in compliance with
• Maintain endowment records and process transactions as directed by the Vestry
• Assist Finance Committee with annual budget preparation
• Complete annual financial audit, including implementation of any audit recommendations
• Complete other Diocesan and insurance reporting requirements
• Maintain confidentiality of information learned and used
• Ensure the integrity of the church’s financial operations, maintaining efficient internal controls following the church’s financial policies and procedures
• Ensure compliance with State and Federal laws applicable to position responsibilities
• Ensure compliance with Church’s Child Protection Policies, including background checks and universal training for all staff and volunteers
• Other duties as assigned as needs arise and church evolves and changes
Qualifications and Skills
• Associate’s or bachelor’s degree in bookkeeping, accounting, or related field from an accredited college or university or comparable experience
• Three plus years of experience in bookkeeping or accounting, preferably in a church setting
• Thorough understanding of bookkeeping and basic accounting rules
• Experience with payroll required; Experience with Paychex preferred
• Experience with church management systems or member management software (REALM)
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Good oral and written communication skills
• A proven record of trustworthiness and honesty
• Ability to maintain confidentiality and be bonded
• Ability to work with others, including staff, members, and volunteers, in a supportive, collegial team relationship supporting the ministries and mission of the church
• Ability to work independently to meet deadlines and manage time efficiently
Expected Hours of Work This is a part-time position of 19 hours per week. The weekly schedule is to be determined in consultation with the Rector and will be within normal business hours.
Conclusion This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, activities, duties or responsibilities.
Church of St. Martin-in-the-Fields, 8000 St. Martin's Lane, Philadelphia, PA 19118
Maya Weber, email@example.com
UP TO 25 HOURS/WEEK, $15/HOUR, NON-EXEMPT
The Church of St. Martin-in-the-Fields seeks a part-time Office Assistant to start as soon as August 2021. Work for a thriving parish in the beautiful Philadelphia neighborhood of Chestnut Hill, with a diverse population that comes not only from the surrounding community but also the nearby neighborhoods of Mt. Airy and Germantown, and local suburbs. St. Martin’s is deeply invested in welcome, worship, formation, social justice, and service. Learn more about our community.
The job calls for a person with meticulous attention to detail and strong time management and people skills. The position includes answering phones, scheduling and supporting programs and events, and creating publications, so strong communications and computer skills are essential. The ideal candidate can adapt and respond to a variety of situations and needs, and address inquiries equally well via phone, email, and in person. Must understand and honor confidentiality. On-the-job training will be offered for specific software, but graphic design and membership database experience are a plus. Responsibilities are carried out on site. Position reports to the Associate for Communications & Administration.
Strong reading, writing, and communication skills in English.
Proficient in the Microsoft Office Suite. Familiarity with publication and design programs such as Adobe InDesign and Adobe Photoshop preferred. Other common software and web-based programs used include: Google Suite, Constant Contact, Zoom, and Canva.
Familiar with and supportive of The Episcopal Church’s teachings, theology, and liturgy regardless of personal faith tradition.
Bachelor’s degree from an accredited college or university, or equivalent work experience, is preferred.
Please read the full description below and apply at the application link: https://www.stmartinec.org/blog/now-hiring-office-assistant3953/
Church of St. Martin-in-the-Fields, 8000 St. Martin's Lane, Philadelphia, PA 19118
Tyrone Whiting, firstname.lastname@example.org
The Church of St. Martin-in-the-Fields (St. Martin’s), Philadelphia, seeks to appoint four professional Choir Section Leaders to begin September 2021. One Section Leader per part (SATB) will be appointed. Countertenors are most welcome to apply. Section Leaders receive $90 per service, and $85 per rehearsal, with extra fees for weddings/funerals as required through the year. This typically amounts to over $8,000 each academic year.
The volunteer choir is made up of approximately 30 committed and able volunteers who enhance our worship each week with sung mass settings, anthems, motets, psalms, and hymns. The choir has had two tours to England in the last few years, singing at many prominent cathedrals as well as Westminster Abbey. Another tour will be planned for the very near future. The choir also performs concerts for the community and special occasions.
● Bachelor’s degree in music performance or appropriate equivalent experience;
● Prior work experience as a section leader;
● Excellent vocal technique, musicianship, and ensemble skills;
● Strong sight-reading skills;
● Able to inspire and support the volunteer singers, and willingness to work collaboratively;
● Willingness to work with children when required in support of our children’s Chorister program.
Duties and Responsibilities:
● To attend all scheduled rehearsals, service, concerts, etc. as required by the Director of Music;
● To thoroughly prepare and perform music as selected by the Director of Music including any assigned solos;
● To lead, musically and by example, their section and the choir in performance, behavior, attendance, and punctuality at rehearsals and services;
● To lead sectional rehearsals as required;
● To welcome new singers and to help and guide volunteer singers where needed;
● To promote the work of St. Martin’s and its ministries in accordance with the aims and mission of the Church and vision of the Director of Music;
● All Section Leaders will need to complete comprehensive background checks and Safeguarding/SafeChurch training prior to beginning employment;
● To follow any COVID-19 safety protocols in effect;
● No religious affiliation is required but candidates should be sympathetic to the aims and mission of The Episcopal Church.
Singers are engaged from September 1 to June 30 on a rolling one-year agreement, renewable by mutual agreement at the end of each academic year. A full schedule of service and events is provided by the Director of Music. Some summer work may be available.
Weekly commitments include:
● Thursday Rehearsals, 7pm to 9pm every week;
● Sunday Morning Eucharist, Rehearsal 9:30am, Service 10:30am;
● Choral Evensong (first Sunday of each month only).
More details here: https://diopa.org/uploads/attachments/ckskaohwp36aw6wqsxcsvtkqx-section-leaders-job-description-st-martin-in-the-fields-2021.pdf
Grace Epiphany Episcopal Church, 224 E Gowen Ave, Philadelphia, PA 19119
The Rev. Darrell Tiller, email@example.com
1. Schedules room reservations in the office and other areas of the church complex;
2. Manages tenant relationships, including but not limited to:
a. Responding to problems and issues raised by tenants;
b. Coordinating with [Sexton] to respond to tenant maintenance needs; and
c. Keeping track of all rental payments.
3. Performs skilled secretarial and receptionist work for the Priest in Charge and the Church;
4. Maintains official records of Vestry meetings;
5. Makes appointments for the Priest in Charge as required;
6. Establishes and maintains master calendar for the church;
7. Composes correspondence and internal memoranda as required;
8. Maintains confidentiality of relationships and records;
9. Prepares monthly reports for the Priest in Charge and the Vestry on the status of parish administration issues;
10. Prepares, copies, and assembles worship bulletin and inserts for Sunday Eucharist;
11. Copies and distributes monthly parish newsletter;
12. Processes bills for approval by Treasurer;
13. Orders supplies as needed;
14. Performs other normal office procedures as required, including the maintenance of office equipment; and
15. Responds to email inquiries and/or forwards to appropriate individuals for handling.
• Administratively responsible to the Priest in Charge; and
• Completes work assignments for the Priest in Charge, Rector’s Warden and Accounting Warden only.
• Windows Operating System;
• Microsoft Office Suite, including Access; and
• Google Suite, including Forms
• Meet the public tactfully and courteously via face-to face, email, and telephone;
• Establish and maintain cooperative and effective working relationships;
• Understands and executes oral and written directions;
• Draft accurate and comprehensive written communication;
• Handle urgent and emergency situations as they arise;
• Compile and maintain accurate and complete records and reports;
• Be flexible and able to plan, organize and complete assignments with limited supervision and direction
St. Martin-in-the-Fields, 8000 St. Martin's Lane, Philadelphia, PA 19118
Mr. Tyrone Whiting, firstname.lastname@example.org.
(Visit this web page for the full description:https://www.stmartinec.org/blog/now-hiring-family-worship-music-leader/)
The Church of St. Martin-in-the-Fields, Philadelphia wishes to appoint a dynamic and personable musician (keyboardist and/or guitarist preferred) as their new Family Worship Music Leader, beginning in September 2021, with the possibility for an earlier start. A flair for leading group singing and music-making as well as a desire to work with children and families is essential.
Reporting to the Director of Music, and working collaboratively with all staff, the Family Worship Music Leader will be responsible for planning, performing, and developing music at our 9:15 AM Family Worship service.
The Music Leader is compensated at a rate of $110 per service, paid monthly.
For more information and to apply, please email Director of Music, Mr. Tyrone Whiting, at email@example.com.
Church of the Holy Trinity, 1904 Walnut St, Philadelphia, PA 19103
The Church of the Holy Trinity (CHT) is seeking a part-time Director of Family Ministries. This role provides care, education, spiritual guidance, and special programming for children of all ages, youth, and their caregivers.
The Director of Family Ministries is a caring, collaborative and family focused leader in the church. The ideal candidate has experience creating safe, nurturing environments where children and families learn and grow in their Christian faith. We are looking for someone with vision to build upon the foundation of our existing Family Ministries, expand our programs, and increase family participation.
Primary responsibilities include:
● Oversight of Family Programming
○ Supervising the Nursery and Sunday School curriculum
○ Creating and coordinating family-oriented programs and special events that will build community and engage new participants
○ Supervising 2 childcare workers
○ Managing the budget, supplies and libraries for Families and Youth of CHT
● Building on current programs & expanding vision
○ Recruiting volunteers to help create and lead programs
○ Communicating with families using multiple media - email, text, phone calls, in person visits
● Collaboration & Coordination with Staff and Rectors (head of staff)
○ Logistics, programming and promotion
○ Attending staff meetings, worship planning, and other meetings as needed
○ Overseeing Safe Church trainings, certification and clearances for volunteers and staff
Required Experience, Knowledge, & Skills:
● Teacher, previous work with children/youth/parenting, or similar experience preferred
● Previous supervision of staff and volunteers
● Familiarity with curriculums: Lego Brickworks, Godly Play or Teen Compass, a plus Knowledge:
● Comfortable with their own Christian faith and willing to share it with others
● Understanding of the Episcopal traditions or similar traditions a plus
● Strong understanding of family dynamics
● Familiarity with the curriculum of Lego Brickworks, Godly Play or Teen Compass, a plus
● Welcoming, accepting, and loving of all - supportive of LGBTQIA+ members, committed to practicing and teaching anti-racism, and social justice oriented
● Excellent written/oral communication skills, adept with Microsoft Office suite and social media savvy
● Creative and crafty, successful at planning and executing programs and events
● Able to deliver in-person programing, as well as virtual or hybrid programs through Zoom or similar technologies
The position is based out of our Parish House and Church located on Rittenhouse Square in Philadelphia and requires 24-28 hours per week. Paid time off and retirement savings and investment plan with employer match are available.
About Church of the Holy Trinity:
The Church of the Holy Trinity has gathered together in Episcopal worship and service in Rittenhouse Square, Philadelphia since 1857. We seek to be a joyful, holy, and healing place focused on connecting with God, our neighbors, and ourselves. Whoever you are, and whatever your background, we open our doors wide to you. Our belief is that children are our leaders now, not only in the future, and we have incorporated them into the leadership of the church in various ways. Through the pandemic we have stayed connected and even grown our family community, adapting to virtual programming. The Director of Family Ministries is vital in supporting and growing our children and family community as we look towards the future and plan to return to in-person programming this Fall.
To apply for this position send resume, cover letter and references to: firstname.lastname@example.org
Application period: July 20 - August 20, 2021
23 E. Airy Street, Norristown, PA 19401
Please send resume & pay requirements to email@example.com.
The Episcopal Diocese of Pennsylvania Senior Accountant is an exempt staff position which has as its major responsibility the performance of financial, investment, budgetary and organizational duties to support the ministry of the Diocese of Pennsylvania and the Bishop of the Diocese of Pennsylvania in accordance with applicable laws, regulations and policies. This position also assists the Bishop's Office as needed, and functions as a member of the team. The Episcopal Diocese of Pennsylvania Senior Accountant is responsible for managing and controlling the accounting functions of the organization which include treasury, investments, accounts receivable, accounts payable, payroll, general ledger, fixed assets, audits, financial reporting, & budgeting.
Essential Duties and Responsibilities:
• Prepare journal entries as needed.
• Perform monthly reconciliations of all bank accounts.
• Conduct monthly and annual closings.
• Maintain chart of accounts and determine proper account coding for all classes of transactions in accordance with organization policy.
• Create and review general ledger reports to ensure accuracy of general ledger activity.
• Prepare monthly financial reports which summarize and forecast organizational business activity, performance against budget and financial position in areas of income, expenses, earnings and cash flow based on past, present, and expected operations.
• Participate in preparation of budgets, review budget proposals, and prepare necessary supporting documentation and justification.
• Work with management and other departments to provide timely reviews and reports of the organization's financial status and progress within its various programs and activities.
• Prepare analyses and documents in preparation for the annual independent audits.
• Work closely with the Senior Accounting Specialist to ensure that position’s responsibilities are successfully achieved.
• Support Canon for Finance & Business as needed.
Specific Experience Required:
• Minimum of 5-7 years progressive accounting experience.
• Combination of profit and not-for-profit background gained in a complex environment with a complete understanding of fund accounting.
• Strong systems background using an integrated financial software package. Knowledge of Blackbaud Financial Edge a plus.
• Faith based experienced a plus.
• Excellent computer skills must include Microsoft Office and Adobe Acrobat.
Required Competencies and Characteristics:
• Strong organizational skills
• High attention to detail to ensure accuracy.
• Strong sense of urgency and situational awareness.
• Team player with strong interpersonal skills.
• Strong written and oral communication skills.
• Bachelor's degree in Accounting
• CPA and/or MBA highly desirable
Excellent benefit package including 403b supplemental pension with 10% employer contribution, life insurance, and short & long term disability insurance. Please send resume & pay requirements to firstname.lastname@example.org.
St. Dunstan's Episcopal Church, Blue Bell
Ursula Schaufler at 215-643-0522 or email@example.com
We are looking for a part-time Parish Administrator - someone who can create our Sunday Worship leaflet, keep up with church e-mails and phone messages, etc., for about eight hours a week. Pay for the position is $15 per hour.
The Administrator keeps track of church business, opens mail, directs bills to our financial warden, does filing, etc. We will show you how to update our website and our Facebook page. It would be great if this person could maintain regular office hours two or three days a week, but if this part-time work would best be done in an evening or two a week, we are able to be flexible. Some of this work can be done remotely.
If you are interested in this position, or have questions to ask, please leave a message for our Financial Warden Ursula Schaufler at 215-643-0522 or firstname.lastname@example.org
Incarnation Holy Sacrament Episcopal Church, Drexel Hill
Contact Father Benjamin Gildas, email@example.com
To develop and lead the worship music ministry of Incarnation Holy Sacrament Episcopal Church in Drexel Hill, in consultation with the Rector, in a way that is consistent with our mission, values, and our IHS mission statement: IHS is a welcoming and inclusive family of faith. We worship, celebrate, and serve to strengthen and restore all people in unity with God and each other in Christ.
In the words of the Book of Common Prayer, the Director of Music’s ministry is to “perfect the praises offered by [God’s] people on earth.”
● Lead and direct the choir as well as accompany church music as appropriate on the piano and/or organ
● Rehearse with the choir on one weeknight, to be determined
● Lead the growth of the IHS choir including motivating congregants to join, and creating new rehearsal schedules and traditions
● In conjunction with the Rector and other music leaders, select and plan music for one Sunday service, as well as midweek and special services as applicable throughout the year
● Lead the vision for music ministry at IHS
● Direct hiring of other musicians for special occasions in the church, when agreed upon by liturgical leadership.
● Apply hymnody in new and creative ways including contemporary styles of music and instruments, as well as introduce new music and musical ideas to our worship
● Cultivate passion for music in the IHS congregation by selecting and teaching new service music and hymnody that reflects our mission to be a “welcoming and inclusive family of faith.”
● Promote the spiritual life of the congregation through music
● Possess leadership skills and self motivation
● Competent with church music accompaniment on the organ and piano and directing a choir
● Willingness to receive and process feedback not only from rector and leadership but members of the congregation and music ministry
● Familiarity with Hymnody of the Episcopal Church including the 1982 Hymnal, Wonder Love and Praise, and Lift Every Voice and Sing OR the willingness to learn
● Apply hymnody in new and creative ways including contemporary styles of music and instruments
● Ability to integrate music into the seasonal worship of the church and select theologically and liturgically appropriate service music, hymnody, anthems, and instrumental music with the support of the rector
● Ability to organize, coordinate, and motivate musicians
● Strong team player who possesses a willingness to work with the rest of the IHS staff
● Dependable, responsible, and creative
● Ability to listen to and communicate with people of all ages and musical backgrounds
● Interest in a wide range of musical experiences
● Understanding and experience of the flow, style, and substance of Episcopal worship especially though Rite II of the Book of Common Prayer OR a strong willingness to learn
Church of Saint Asaph
This is a full-time position that encompasses the full range of sexton duties and responsibilities associated with an active parish church with a sizeable campus that contains a main church building, parish hall, Montessori school for young children (Bala House), rectory, small barn and graveyard. The position involves management of the buildings on the St. Asaph’s campus as well as of the exterior grounds and includes maintenance and janitorial duties. The duties and responsibilities of the sexton will range from daily janitorial duties for the church and parish hall to handyman repairs as needed throughout the St. Asaph’s campus to coordination and oversight of contractors engaged for building/campus maintenance, repair and improvements as well as for occasional landscaping and snow removal/treatment of steps and walkways. The position requires an individual with sufficient knowledge and skills in property maintenance to both personally undertake maintenance and repair activities as well as supervise contractors engaged for more significant projects. The position also requires an individual with excellent project management skills, with the ability to multi-task, the ability to work with minimal supervision while collaborating and communicating effectively and proactively with the Rector of the church and other church staff members. The compensation for this position will be offered either with housing (consisting of a small 2-bedroom apartment adjacent to the rectory on the church campus) or without housing.
Primary Duties and Responsibilities:
1. Serve under the direction of the Rector and Property Chair and participate in staff meetings.
2. Provide janitorial services (trash removal and cleaning) daily (Monday through Sunday, depending on the usage of the church each week) throughout the church and parish hall of St. Asaph’s.
3. Lock up the St. Asaph’s buildings daily at night after the conclusion of any evening activities on campus.
4. Regularly inspect the church buildings and exterior property to identify maintenance needs – address those maintenance needs that do not require a contractor and coordinate with the Rector, the Parish Administrator and/or members of the St. Asaph’s property committee on maintenance needs that require a contractor. Regular inspection includes walking the campus grounds weekly to check for hazardous conditions, i.e. damaged trees, masonry, sidewalks, drug paraphernalia, vandalism and taking actions necessary to address the conditions. Also inspection of gutters and downspouts at least once per month and cleaning of gutters and downspouts as needed each spring and fall.
5. Update St. Asaph’s property chair weekly on property issues, prepare a monthly property report for the Vestry and an annual property report for St. Asaph’s Annual Parish Meeting.
6. Oversee and monitor contractors on site working on projects for St. Asaph’s. Coordinate with all contractors any facility maintenance, repair, upgrades needed. When necessary meet and accompany contractors/techs in campus buildings and grounds.
7. Make sure that St. Asaph’s is compliant with Township, State and Federal requirements for storm water management system, water back flow management, fire suppression system, emergency lighting/fire extinguishers, and battery back-up for emergency lighting.
8. Coordinate all property insurance claims with Saint Asaph’s insurance broker, have police file reports (when necessary) and meet with insurance adjusters.
9. Coordinate with St. Asaph staff and Bala House on any needed repairs/upgrades to property rented by Bala House.
10. Serve as the emergency contact for burglar/fire alarms companies.
11. Coordinate with Parish Administrator and/or members of the St. Asaph’s Vestry to order/purchase plates, paper towels, toilet paper, soap, trash bags and napkins for parish hall kitchen and bathroom as needed.
12. In event of snow, clear sidewalk in front of church and steps and walks around church and parish hall. All the walkways and steps should be salted sufficiently to avoid iciness and facilitate pedestrian access. During weekdays, snow removal must be done in morning to enable school that occupies parish hall to open. On Sundays, snow removal must be done in morning to enable church services to proceed.
13. Set up chairs and tables, if requested, for meetings and events; take down meeting set-ups after conclusion of events.
14. Ensure that property is reasonably maintained while outside groups use or rent it, and that property is left in the condition it was found in.
15. Prepare church sanctuary and parish hall for Sunday church services and any other weekday church services. Break down any set-ups after the conclusion of services. During summers, set up chairs and tables for outdoor services, as scheduled, and break down any set-ups after the conclusion of services.
16. Review of position will occur on a quarterly basis, with Rector having the right to terminate with 30 days notice and with 60 days notice to vacate church apartment, if chosen as a residence.
Experience and/or Skills Required:
1. Excellent handyman skills, including ability to perform basic carpentry and other routine building repairs, as well as experience painting and other basic maintenance.
2. Sufficient understanding and familiarity with plumbing, electrical, HVAC and roofing to oversee contractors engaged to undertake any work on the St. Asaph’s campus.
3. Ability to perform basic gardening, bush and tree trimming activities to the extent needed.
4. Strong project management and multi-tasking skills required.
5. Ability to use computer/Internet for purposes of communication with the Rector and other church staff members, parishioners and contractors. Ability to generate reports and other documents using computer.
As a staff member of the Church of St. Asaph, Sexton must be aligned with and supportive of St. Asaph’s efforts to promote diversity, inclusion and acceptance of individuals and couples of all genders, race or ethnicity, and sexual orientation. The Sexton serves at the direction of the Rector of St. Asaph’s and members of the Property Committee of St. Asaph’s. The Sexton must have the ability to function as an effective member of the staff of St. Asaph, including the ability to communicate effectively with the Rector and/or the Property Committee as well as the ability to respond to last minute requests for sexton services made by parishioners to the extent appropriate and the ability to sidestep and/or delay inappropriate requests that should be reported to the Rector and/or the Property Committee before being undertaken.
This is a full-time position, 40 hours per week. The actual work schedule will be developed in consultation with the sexton candidate who is selected for the role, based on the duties and responsibilities required for this position.
Salary to be negotiated based on candidate qualifications.
Housing in a small on-site apartment (2 bedrooms, 1 bath and kitchenette with parking and utilities included) is available for any sexton candidate who desires housing. In the event that the sexton candidate elects housing, the annual gross salary would be adjusted accordingly.
Health and benefits are available for any sexton candidate who requires health and benefits. The cost of health and benefits would reduce the annual gross salary accordingly (dollar for dollar).
For all inquires, please respond to firstname.lastname@example.org