Laity Positions

4 results

Receptionist for Diocese

3717 Chestnut Street, Suite 300, Philadelphia, PA 19104

Full Time

receptionistjob@diopa.org

Description

The Receptionist provides hospitality to guests of the Diocese by greeting and assisting visitors, answering multiple phone lines, responding to or directing inquiries to the appropriate staff member, and ordering supplies for common usage. The Receptionist staff works as part of a team, with and under the supervision of the Executive Assistant, to provide administrative and clerical support to Canons and support staff for implementation of diocesan programs/events and activities.

Primary Responsibilities
• Greet, assist and provide hospitality for visitors. Establish a cheerful atmosphere and make those entering the office feel recognized and welcome. Notify staff of appointment arrivals; give directions and meeting locations.
• Assist visitors and callers seeking basic information about the Diocese of Pennsylvania.
• Answer multi-line phone, respond to and/or direct inquiries to appropriate staff.
• Respond to email requests and/or forward to appropriate staff person.
• Distribute incoming and meter outgoing USPS/FedEx and UPS mail.
• Assist with registrations, room layouts, finalizing food and beverage requests, obtaining invoices and processing payments.
• Provide assistance to accounting office including scanning, preparation and processing of payment requests.
• Data entry; database updates, searches and report generation.
• Review office supply inventory; determine needs and place and purchase orders.
• Operate and assist staff with copies, scans, faxes; arrange for equipment repair as needed.
• Track staff availability and schedules.
• Record minutes for All Staff meetings and prepare documents for dissemination.
• Point person for Assisting Bishop; maintain and schedule Assisting Bishop visitations.
• Assist with preparation and organization of Annual Diocesan Convention; point person for convention vendors and hotel reservations.
• Respond to problems and/or complaints by directing them to the appropriate Diocese staff member.
• Provide information about establishments, such as location of offices, employees within the organization and services available and provided.
• Maintain and schedule Wapiti reservations.
• Schedule conference room usage for meetings.
• Process license renewal for non-canonical priest.
• Make and confirm reservations for diocesan staff for food services and restaurant reservations.

Education and Experience
• High School diploma or higher and 2-4 years of experience in an office environment, providing administrative or program assistance.
• Computer skills, including use of the Microsoft Office suite- Word, Excel, Publisher, Outlook
• Event planning and coordinating experience.
• Ability to work well with diverse groups and cultures, including volunteers and staff.
• Strong administrative and communication skills.
• Ability to work independently, multi-task, set own priorities to meet deadlines, and perform duties with little or no supervision; good sense of organization.
• A positive attitude, discretion and respect for confidentiality.
• Customer service oriented, serve with patience and diplomacy at all times, gift for hospitality.
• Ability to maintain focus in a sometimes chaotic environment.

Requirements
• Ability to lift and carry 25 pounds; ability to mover conference and office supplies as necessary, rearrange tables, set-rooms, light housekeeping.
• Ability to maintain a consistent work schedule.

Job Type: Full-time
Salary: $14.38 to $18.75 /hour

Experience:
• receptionist: 2 years (Required)
• Office Administration: 2 years (Required)

Education:
• High school or equivalent (Required)

Work Location:
• One location

Benefits offered:
• Paid time off
• Health insurance
• Dental insurance
• Retirement benefits or accounts
• Commuting/travel assistance

Send cover letter & resume to receptionistjob@diopa.org

Youth & Family Ministry Coordinator

St. Paul's Episcopal Church, 84 E Oakland Ave, Doylestown, PA 18901

Part-time

The Rev. Daniel T. Moore

Description

Saint Paul’s Episcopal Church, a vibrant Christian community in Doylestown, PA, is searching for a Youth & Family Ministry Coordinator (YFMC). This is a part-time, salaried position of $10,400/year, averaging approximately 10 hours/week. The YFMC will provide leadership in the area of faith formation for families with children at St. Paul’s. The primary responsibilities are: overseeing Sunday morning formation for children and youth; choosing effective and appropriate curricula for their formation; communicating regularly with parents and adult volunteers; and coordinating all aspects of youth ministry in the course of the program year (September-June). Above all, we seek a Christian leader with a heart for youth and family ministry, demonstrated training and/or experience in this area, and who is eager to tend our youth program so that it grows into a thriving ministry—one which raises up our children in the knowledge and love of the Lord.

Contact: Please send a cover letter and resume to:
rector@stpaulsdoylestown.org
The Rev. Daniel T. Moore
Saint Paul’s Episcopal Church
84 East Oakland Avenue
Doylestown, PA 18901

Choir School Director

The Church of the Holy Apostles, Wynnewood

Part-Time


Description

The Church of the Holy Apostles, Wynnewood is eager to support the development of a Choir School for grade-school aged children, and is excited to announce a new part-time job opening for a Choir School Director. Compensation will be commensurate with training and experience, and consistent with Association of Anglican Musicians guidelines. Rehearsals will be on weekdays, and for the first year, the position will not require Sunday morning obligations. For more details, please email chachoristers@gmail.com.

Executive Director of The Church Foundation

3717 Chestnut Street, 3rd Floor, Philadelphia, PA

Part Time

Description

Serve as the General Manager and public representative of The Church Foundation (“TCF”) a Pennsylvania charitable corporation and The Consolidated Fund (“The Fund”), a $145 million commingled fund consisting of approximately 400 funds and having nearly 100 qualified investors including the Episcopal Diocese of Pennsylvania (the “Diocese”), and manager of real estate assets held by TCF as trustee.

Responsibilities:
-Oversee and monitor outside investment managers, accounting and audit firms and the custodian bank
performing services for The Fund (“Third Party Servicers”), including, among other duties:
-Ensure the timely and accurate collection and distribution of income, settlement of investment transactions, quarterly valuations and production of supplementary records and reports through the appropriate Third Party Servicers.
- Ensure that The Fund possesses and maintains accurate and proper trust agreement records for every participant fund.
- Periodically reexamine Third Party Servicer relationships and assure that the terms of engagement reflect the
most favorable provisions for TCF under current industry standards.
- Maintain regular communication with the Board, including proactively report significant issues that arise and
provide advance notice of consequential decisions that need to be made, including:
- Initiate and prepare oral and written reports of The Fund activities for quarterly Board meetings, and other
relevant reports for TCF in a timely manner, and upon request from the Board and for the annual Diocesan
Convention.
-Assure that distributions from funds are consistent with the terms of the applicable governing documents.
- Maintain regular office hours.
- Represent and market the services of TCF to existing and prospective investors, including throughout the Diocese, at Deanery meetings and, if requested, at individual parishes.
Pursuant to instructions of the Standing Committee, Finance and Property Committees of the Diocese and
under the supervision of the Chancellor of the Diocese, serve as trustee for real estate assets held by the
Diocese, which may include, by way of example only, sale or disposal of closed parishes.
- Perform normal and customary duties pertaining to budgeting, financial reporting, client record maintenance
and business development for a trust and investment fund of this size.
- Execute related management and administrative duties as required, including, without limitation:
- Recommend, prepare and control Operating Account annual budget.
- Negotiate fees with Third Party Service Providers, and various other necessary business contacts, e. g.realtors, appraisers, etc.
- Prepare, publish and distribute TCF’s Annual Report

Minimum Position Requirements:
- Experience working in a financial services organization, preferably pertaining to trust management, familiarity
with investments, regulatory issues, and direct contact with a Board of Directors.
- Demonstrated knowledge of the basic principles regarding fiduciary responsibilities for financial matters, such as trust accounting principles.
- Proven oral and written communication skills to effectively interface with Directors, clergy and church
members, community officials, lawyers, brokers, custody bank managers, realtors/appraisers and others as
needed.

Salary: Negotiable based upon experience
Please email resume and salary requirements.